Senior Administrator - Timetables
Approved
Salary not disclosed — see roles that show pay.
About the role
ACADEMIC DIVISION | TE WĀHAKA MATUA MĀTAURAKA
STUDENT EXPERIENCE | WHEAKORAKA ĀKOKA
About our team | Mō te tīma
We are the Student Experience Team within the Academic Division. Join the team responsible for supporting University of Otago students - our future New Zealand thinkers.
We work to smooth the Otago journey for 21,000 students, receiving and validating applications; providing accurate and timely information and advice; administering students’ academic records, timetables and examinations; and each year supporting thousands of bright minds as they graduate from the University of Otago.
The role | Te mahi
If you’re a logical thinker who enjoys the satisfaction of working a puzzle until it all falls into place, we want to hear from you.
The role of Senior Administrator Timetables is responsible for maintaining a comprehensive knowledge of all services, programmes and papers offered by the University in order to provide effective timetabling services to the wider organisation.
You will work to help create and organise things like teaching and examination timetables, room allocations, preliminary lecturers, terms tests, room booking requests, as well as the on-going maintenance of programme and paper information.
The range of tasks include:
• Creation of teaching periods for each new academic year.
• Liaison with allocated academic departments, Schools and Divisional offices on the Dunedin and Southland campuses in order to produce teaching and examination timetables for each paper.
• Testing timetable requirements against room availability information.
• Reviewing and updating information relating to programmes and papers offered by the University and provide advice to relevant boards and committees.
• Co-ordinating room booking requests from students, staff and external clients for pool teaching spaces and centrally managed facilities in a timely and customer focused manner.
The specific tasks in your role will vary depending on the portfolio of work you are focussing on.
Your skills and experience | Kā pūkeka me kā wheako
• Exposure to work in a busy administration environment.
• A passion for customer service and delivering exceptional service to staff and students.
• An ongoing commitment to positive outcomes for our staff and students.
• Outstanding attention to detail and accuracy.
• Strong Microsoft office and PC skills.
• An understanding of tertiary education academic programmes/course regulations and policies is a benefit.
Further details | Pūroko
This is a fixed-term (ending 23 December 2027), full time (37.5 hours) position, based in Ōtepoti, Dunedin.
The appointment range for this role is $69,931 to $74,609. Top of range $80,285.
You must have the right to live and work in New Zealand to apply for this position.
For further information, please contact Daniel Macshane via the contact details below.
Application | Tono
To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2601639 will close on Sunday, 22 November 2026.
Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time. #LI-DNI
Additional Information
Contact: Daniel Macshane
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Primary Location
NZL-SI-Dunedin
Employment Status
Fixed Term
Salary Level and Range
Level 5 (Range of Appointments $69,931 to $74,609, Top of Range $80,285)
Organisation
Student Experience
Job Function
Administrative
STUDENT EXPERIENCE | WHEAKORAKA ĀKOKA
About our team | Mō te tīma
We are the Student Experience Team within the Academic Division. Join the team responsible for supporting University of Otago students - our future New Zealand thinkers.
We work to smooth the Otago journey for 21,000 students, receiving and validating applications; providing accurate and timely information and advice; administering students’ academic records, timetables and examinations; and each year supporting thousands of bright minds as they graduate from the University of Otago.
The role | Te mahi
If you’re a logical thinker who enjoys the satisfaction of working a puzzle until it all falls into place, we want to hear from you.
The role of Senior Administrator Timetables is responsible for maintaining a comprehensive knowledge of all services, programmes and papers offered by the University in order to provide effective timetabling services to the wider organisation.
You will work to help create and organise things like teaching and examination timetables, room allocations, preliminary lecturers, terms tests, room booking requests, as well as the on-going maintenance of programme and paper information.
The range of tasks include:
• Creation of teaching periods for each new academic year.
• Liaison with allocated academic departments, Schools and Divisional offices on the Dunedin and Southland campuses in order to produce teaching and examination timetables for each paper.
• Testing timetable requirements against room availability information.
• Reviewing and updating information relating to programmes and papers offered by the University and provide advice to relevant boards and committees.
• Co-ordinating room booking requests from students, staff and external clients for pool teaching spaces and centrally managed facilities in a timely and customer focused manner.
The specific tasks in your role will vary depending on the portfolio of work you are focussing on.
Your skills and experience | Kā pūkeka me kā wheako
• Exposure to work in a busy administration environment.
• A passion for customer service and delivering exceptional service to staff and students.
• An ongoing commitment to positive outcomes for our staff and students.
• Outstanding attention to detail and accuracy.
• Strong Microsoft office and PC skills.
• An understanding of tertiary education academic programmes/course regulations and policies is a benefit.
Further details | Pūroko
This is a fixed-term (ending 23 December 2027), full time (37.5 hours) position, based in Ōtepoti, Dunedin.
The appointment range for this role is $69,931 to $74,609. Top of range $80,285.
You must have the right to live and work in New Zealand to apply for this position.
For further information, please contact Daniel Macshane via the contact details below.
Application | Tono
To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2601639 will close on Sunday, 22 November 2026.
Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time. #LI-DNI
Additional Information
Contact: Daniel Macshane
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
Primary Location
NZL-SI-Dunedin
Employment Status
Fixed Term
Salary Level and Range
Level 5 (Range of Appointments $69,931 to $74,609, Top of Range $80,285)
Organisation
Student Experience
Job Function
Administrative