Administrator (Wellington)
Approved
Salary not disclosed — see roles that show pay.
About the role
DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA
UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE
Who we are/Mō te tīma
At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, and a wide range of postgraduate qualifications and papers, while undertaking a diverse portfolio of health-based research.
We are proud to be a part of New Zealand's first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.
Our campus is supported by a team of highly skilled professional staff, working collaboratively to deliver an outstanding student and staff experience. This is achieved through the provision of high-quality administrative and operational support to our students, academic staff, researchers, and external stakeholders.
About the role/Te mahi
Are you an exceptional administrator who wants to play a vital role in the education of New Zealand's future health professionals and support some of New Zealand's leading health researchers? If so, this could be the opportunity for you.
In these Administrator roles, you will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes. You will become a trusted point of contact for students, academic staff, researchers, and visitors while contributing to the successful delivery of teaching and research activities across the Wellington campus.
Key responsibilities may include:
• Providing high-quality administrative support, including document preparation, minute taking, records management, and correspondence.
• Coordinating student rosters across academic and clinical learning environments.
• Supporting teaching activities, timetabling, clinical placements, and programme administration for undergraduate and postgraduate programmes.
• Coordinating student assessments and examination-related processes.
• Maintaining databases and records within University systems, producing reports and extracting relevant data as required.
• Providing administrative coordination and support to academic staff, researchers, and programme leaders.
Alongside excellent administrative and organisational abilities, a strong customer service focus and the ability to build positive working relationships are critical to success in this role.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for candidates who have:
• Proven experience in a busy administrative or coordination role.
• A passion for delivering exceptional service and support to customers and stakeholders.
• Proficiency in the Microsoft Office suite and confidence working with a range of systems and databases.
• Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
• Strong organisational skills, attention to detail, and a willingness to learn.
If you have outstanding organisational and administration skills and want to contribute to the successful delivery of undergraduate and postgraduate health professional education programmes, we'd love to hear from you.
Further details/Pūroko
This is a full-time (37.5 hours per week) position, based in Wellington.
You must have the right to live and work in New Zealand to apply for this job.
The salary range for an Administrator is Level 4 ($63,508–$73,640). Candidates with Māori competency may also be considered for the Kaiwhakahaere Tari (Level 5) pathway, and candidates with Pacific cultural competency may be considered for the Administrator - Pacific Peoples (Level 5) pathway. Both Level 5 roles support the University’s Māori and Pacific Strategic Frameworks by applying Māori and Pacific values and perspectives to administrative practice and supporting student and staff success. Salary range for Level 5 roles is $69,931–$80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information, please contact Shan Valiyara via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button below.
Applications quoting reference number 2601357 will close Sunday, 18 October 2026.
Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time. #LI-DNI
Additional Information
Contact: Shan Valiyara
Position details: Administrator - Job Description
Position details: Kaiwhakahaere Tari - Job Description
Position details: Pacific Peoples - Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Wellington
Primary Location
NZL-NI-Wellington
Employment Status
Permanent
Salary Level and Range
Please see information above
Organisation
Divisional Services and Administration (UOW)
Job Function
Administrative
UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE
Who we are/Mō te tīma
At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, and a wide range of postgraduate qualifications and papers, while undertaking a diverse portfolio of health-based research.
We are proud to be a part of New Zealand's first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.
Our campus is supported by a team of highly skilled professional staff, working collaboratively to deliver an outstanding student and staff experience. This is achieved through the provision of high-quality administrative and operational support to our students, academic staff, researchers, and external stakeholders.
About the role/Te mahi
Are you an exceptional administrator who wants to play a vital role in the education of New Zealand's future health professionals and support some of New Zealand's leading health researchers? If so, this could be the opportunity for you.
In these Administrator roles, you will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes. You will become a trusted point of contact for students, academic staff, researchers, and visitors while contributing to the successful delivery of teaching and research activities across the Wellington campus.
Key responsibilities may include:
• Providing high-quality administrative support, including document preparation, minute taking, records management, and correspondence.
• Coordinating student rosters across academic and clinical learning environments.
• Supporting teaching activities, timetabling, clinical placements, and programme administration for undergraduate and postgraduate programmes.
• Coordinating student assessments and examination-related processes.
• Maintaining databases and records within University systems, producing reports and extracting relevant data as required.
• Providing administrative coordination and support to academic staff, researchers, and programme leaders.
Alongside excellent administrative and organisational abilities, a strong customer service focus and the ability to build positive working relationships are critical to success in this role.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for candidates who have:
• Proven experience in a busy administrative or coordination role.
• A passion for delivering exceptional service and support to customers and stakeholders.
• Proficiency in the Microsoft Office suite and confidence working with a range of systems and databases.
• Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
• Strong organisational skills, attention to detail, and a willingness to learn.
If you have outstanding organisational and administration skills and want to contribute to the successful delivery of undergraduate and postgraduate health professional education programmes, we'd love to hear from you.
Further details/Pūroko
This is a full-time (37.5 hours per week) position, based in Wellington.
You must have the right to live and work in New Zealand to apply for this job.
The salary range for an Administrator is Level 4 ($63,508–$73,640). Candidates with Māori competency may also be considered for the Kaiwhakahaere Tari (Level 5) pathway, and candidates with Pacific cultural competency may be considered for the Administrator - Pacific Peoples (Level 5) pathway. Both Level 5 roles support the University’s Māori and Pacific Strategic Frameworks by applying Māori and Pacific values and perspectives to administrative practice and supporting student and staff success. Salary range for Level 5 roles is $69,931–$80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information, please contact Shan Valiyara via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button below.
Applications quoting reference number 2601357 will close Sunday, 18 October 2026.
Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time. #LI-DNI
Additional Information
Contact: Shan Valiyara
Position details: Administrator - Job Description
Position details: Kaiwhakahaere Tari - Job Description
Position details: Pacific Peoples - Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Wellington
Primary Location
NZL-NI-Wellington
Employment Status
Permanent
Salary Level and Range
Please see information above
Organisation
Divisional Services and Administration (UOW)
Job Function
Administrative