Accounts Payable Clerk & Office and Facilities Administration Assistant

Our Company

If you share our desire to make New Zealand's best television and supply outstanding service and support, then we want YOU to join our winning team with NEP New Zealand!

NEP Group is the leading technology partner for content creators worldwide. For 35+ years we have created innovative products and services for Live Production, Virtual Production and Media Processing to enable our clients to make, manage and show the world their content —anywhere, anytime, on any platform. NEP offers a complete set of end-to-end solutions, from content capture to distribution—including a growing portfolio of transformational cloud-based, software-based and virtualized technologies.

At NEP New Zealand our clients range from the leaders in sport, music, film and television including Entain, Sky, Whakaata Maori, Discovery and TVNZ, to major corporate brands, agencies, and new content owners and creators all around the world.

NEP New Zealand is currently looking for an Accounts Payable Clerk & Office and Facilities Administration Assistant. This position works within our Finance team based at our Parnell hub/studio facility.

The Position

The Accounts Payable Clerk & Office and Facilities Administration Assistant will ensure accurate and timely delivery of Finance functions with a focus on accounts payable and accounts receivable and relevant processes. They will also assist the smooth running of our Parnell broadcast facility.

Key Responsibilities including, but not limited to:

Accounts Payable / Creditors:

• Ensure appropriate sign off and accurate coding of all supplier invoices.
• Enter invoices into the Finance System, ensure correct GL, Job Coding, GST allocation and agree to the Job Management System.
• Prepare weekly online payments including all supporting documentation for review by the Finance and Commercial Manager including international payments when required.
• Maintain customer and supplier accounts in the Finance System.
• Scanning of Accounts Payable invoices into the Finance System.
• Monitor the Accounts Payable Mailbox and respond in a timely manner.
• Matching invoices to Purchase Orders in the Finance System, ensure correct GL, Job Coding, GST allocation.
• Archiving of Accounts Payable and Accounts Receivables documents and destruction of dated documents.
• Completing applications for Credit forms for suppliers
• Updating information into the Job Management System when required (e.g. creation and maintenance of freelancers).
• Reconcile creditors statements and resolve differences
• Responsible for preparing and reconciling travel and Taxi chit accounts if required.
• Preparing and reconciling the corporate credit card statements from individual invoices to full statement on a daily basis.
• Update creditors cash flow forecasts numbers as requested.

Accounts Receivables:

• Issuing facility invoices to clients as requested by Finance Manager and Commercial Manager.
• Set up customer accounts in T1.

Office and Facilities Administration:

• Supervise NEP New Zealand reception area and respond to customer enquiries.
• Security card programming, monitoring and maintenance for NEP, Entain, contractors and clients.
• Maintaining the parking register and allocating car parks to new staff.
• Maintain inventory of stationery, kitchen, bathroom consumables & staff amenities.
• Liaise with and supervise cleaners, vending machine contact, milkman etc as required.
• Assist with the filing, storage and security of documents.
• Assist management in the documentation of office and facility processes and procedures where required.
• Respond to general office administration enquiries.
• Manage and report repair and maintenance requirements and maintain records.
• Liaise with the building management if required.
• Post / courier services – local and international
• Supervise general cleanliness of the office.
• In conjunction with Playout & Studios Operations Manager or designate:
• Arrange fire drills and act as Chief Warden
• Assist with administrating Health & Safety and site inductions for NEP, Entain, contractors and clients at Parnell base
• Assist with arranging staff and client gifts and arranging staff functions
• Assist with arranging flu vaccinations or other similar initiatives

Required skills and attributes:

• 1+ year experience in Accounts Payable, office administration experience.

NEP believes that, first and foremost, the efforts of our people are what contribute to our successes. We offer a range of benefits that assist our team in their professional development and wellbeing, including:

• Salary continuance insurance
• Discounts through NEP Rewards
• Employee Assistance Programme
• Parking provided when on shift

If you feel you have the right match of skills for this position submit your application today!

You must have the right to live and work in New Zealand to apply for this job.

Only shortlisted candidates will be contacted.

About Our Process

At NEP, we are committed to employing individuals who align with Our Values and meet the requirements of the role. As part of the recruitment process, there are several checks which may be conducted to demonstrate applicants' suitability for a role including police / criminal background checks, right to work checks, and reference checks.

NEP is the largest media technology partner for content producers of live sports, entertainment, and corporate events globally. For more than 35 years, NEP has been delivering innovative products and services that enable clients to make, manage and show the world their content—anywhere, anytime, on any platform.

As a trusted partner working on some of the largest productions in the world, NEP offers a complete set of end-to-end solutions, from content capture to distribution—including a growing portfolio of transformational cloud-based, software-based and virtualized technologies.

• NEP’s Live Production solutions range from AV services and live audience enhancements to traditional outside broadcast and cutting-edge centralized and cloud production.

• NEP’s Virtual Production solutions start at the creative stage and end with exceptional execution across ICVFX, augmented reality, LED stages and more.

• NEP’s Media Processing solutions provide the tools and products our clients need to ingest, edit, store, search, manage and distribute their digital assets to rights holders across multiple platforms.

Headquartered in the United States, NEP has operations in 25 countries with over 4,000+ employees. Together, NEP has supported productions in over 100 countries on all seven continents and is still growing. Clients range from the leaders in sport, music, film and TV, to major corporate brands, agencies, to new content owners and creators all around the world.

Anywhere, anytime, on any platform—we help our clients make, manage, and show the world their content.