Executive Assistant to Regional Commissioner - Wellington
October 01, 2024
About us
The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
Permanent full time opportunity available
Based at the Wellington Regional Office, 186, Willis Street, Wellington
This is a challenging and varied Executive Assistant (EA) role. The Regional Commissioner in Wellington is responsible for all MSD’s activities in the region and manages both internal and external communications and services. This is a busy and challenging opportunity for an experienced EA who appreciates that our clients are central to MSD as an organisation, our people are our most taonga and Te Pae Tawhiti – our future is the Ministry’s direction.
MSD purpose: We help New Zealanders to be safe, strong, and independent Manaaki tangata, manaaki whānau.
We are looking for a candidate who is highly proactive, self-managing, comfortable juggling multiple deadlines and who has an unflappable approach in busy situations. This role requires someone who can engage with a range of people and demonstrate smart, vibrant, and engaging communication skills. You will also need to have the ability to keep things moving sometimes without direct input from the Regional Commissioner who is often out of the office and who has multiple demands on their time.
You will interact with the wider regional office and leadership team to help our business run smoothly. Office management of the day-to-day business of Regional Office, this could mean anything from orientating new staff to car fleet management, organizing a morning tea cleaning up after then taking minutes and co-ordinating actions and responses. The work is varied with multiple competing demands and can require urgent issues management, anticipating required material and reports, event coordination and diary, email, and travel management. Integrity, high professional standards, and an appreciation of the need for confidentiality are essential given the sensitive material the Regional Commissioner manages.
We are looking for someone who is:
- Unflappable under pressure and who enjoys the challenge of deadlines.
- Intuitive, loves using their initiative and who shows good judgement.
- Flexible and a fast learner who takes a proactive approach.
- Highly organised and a great relationship manager
- Able to ‘manage up’ and who has relevant work experience.
- Understands or has a willingness to learn the machinery of government and political environments.
- Is knowledgeable and understands the importance of stakeholder relationships.
Internal vetting and the completion of a police check are requirements of working for MSD and you’ll also need great references.
For any further discussion about the role, contact Jane Fanselow-Price at [email protected]
Position Description
Salary range: $78,222.00 - $94,689.00
How to apply
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at [email protected]
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Sunday 13th October 2024
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.
