Personal Assistant, Office Administrator

• Part-time position, 20-25 flexible hours a week
• A creative and inspirational studio environment
• Lots of coordination, organising and bringing people together 

About Jasmax

Jasmax is one of Australasia’s leading architecture and design practices, aiming to produce work that is mutually beneficial to both society and the environment. For 60 years, Jasmax has been at the forefront of bicultural and sustainable design in the Pacific. 

Jasmax, Te Whanganui-a-Tara Wellington has recently designed BNZ Place, National Fale Malae, 61 Molesworth Street, and contributed to many sizeable projects.  We work collaboratively and creatively to combine practical needs with innovative thinking to provide design solutions that exceed expectations and enrich and connect communities. 

About the role 

This important role ensures the studio runs smoothly by providing efficient and proactive customer service and administration support.  The Wellington Studio is a hub of creativity and inspiration where the team works collaboratively to produce outstanding work.  This role supports them in making this happen.  

Key responsibilities include:

• Greeting and welcoming visitors and clients to the studio
• Manage and maintain front of house
• Organise and coordinate events, conferences, meetings, presentations and catering requirements
• Provide PA support to the Studio Leads and Principals
• Provide marketing support including presentations, bid submissions, and Jasmax-run events
• Facilities and procurement management  

What you will bring

You’ll bring a positive, proactive, and enthusiastic attitude, along with a genuine interest in design.  PA or team support experience within a creative, or design industry will be beneficial. 

Advanced MS Office and knowledge of the Adobe Creative Suite is required.  You’ll also have great problem-solving skills and someone who can anticipate issues. 

Your excellent organisational and coordination skills will be utilised day to day.  You have a natural flair for making things happen.  

Why work for us

We offer a design-led studio, and our values reflect our commitment to enhancing the environmental future and cultural identity.  We are socially connected, offering weekly industry talks and events, Christmas and mid-year celebrations. Your health and well-being are important to us; we offer flexible working arrangements, EPA services, and discounted health insurance.

Jasmax is an advocate for equal employment opportunities. We are committed to creating spaces that value diversity and inclusion and are free from discrimination and harassment, not just for our people but for all people. All qualified applicants will be considered for employment regardless of age, sexual orientation, gender identity, nationality, ethnicity, religion, or disability. We are also Rainbow Tick certified.

Please call Tracey Church (021-303-301), or email [email protected] to find out more, otherwise to apply, please submit your CV and portfolio at the link below (combined maximum file size 5MB).

Applications close on Wednesday 23 October at 5 pm.