Alliance Administrator

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:

• Free access to Marram health care benefits and discounted holiday homes 
• Discounts for Samsung, PB Tech, Gym memberships and more!
• $500 bonus for current employees who refer a friend to Downer
• Progression and development programs on offer, including our inspiring leader’s programme for top performers

 

Te kōwhiringa | The Opportunity 

The Tararua Alliance is a unique partnership between Tararua District Council and Downer NZ, established to manage the Tararua district’s transportation and 3-waters reticulation infrastructure in a collaborative, single-team approach.  Our vision is ‘Leading through Collaboration’ and we are striving to deliver best in class services for Tararua communities.

We are now looking for an Alliance Administrator to join us. You will work as part of the Alliance Support Services Team to ensure administration functions within the office are carried out to a consistently high standard and that we are meeting the expectations of our internal and external customers. 

In addition to providing quality administration and contract support, the Alliance Administrator will play a key role in communications, ensuring effective engagement with both internal teams and external stakeholders. Reporting to the Alliance Support Manager, your day to day will include the following:

• Provide frontline reception service to clients and visitors
• Communication & Stakeholder Management: Managing web content, letter drops, and stakeholder and contact databases as well as handling emergency communications through successful completion of Civil Defence Public Information Management (PIM) training and active participation during critical events
• Manage and allocate all Tararua Alliance related CRM’s to the correct team to action
• Processing purchase orders, goods receipting, and Invoices
• Process electronic Daily Job records (EDJR’s), and salaried timesheets
• Management of meeting room bookings and catering
• Assisting with ordering of PPE, Stationery, Office Supplies Etc
• Data Entry into Various Spreadsheets
• Processing Permits, road closures, connection applications
• Assist with month end processes
• Provide other ad-hoc administrative support duties as required

 

Nga pūkenga matua | Important Skills

To be successful in this role, you will bring with you: 

• Experience using MS Office
• Preferable to have experience using JDE, SharePoint & RAMM
• Experience providing administration support, including data entry.
• Excellent verbal communication, ability to relate to people at all levels
• Prioritising, self and stress management skills
• Ownership and commitment
• Motivated, positive and outcome orientated
• Seeks challenges and question status quo with a view for improvements
• Desire to learn
• Competent typing skills
• Ability to work in a collaborative environment

Ko wai mātou | Our Organisation 

Want to know more about what it is like to work at Downer? Then head to our People Site here!

Me pēhea ki te tono | How to apply 

If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 719188

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.