Executive Assistant

Connecting people and communities| Driving eCommerce | Moving New Zealand

As we continue to progress on our transformational journey, we're looking for a dynamic and proactive Executive Assistant to join our team at our head office in South Auckland. This is a unique opportunity to provide high-level support to three of our key executives — the Chief Customer & Transformation Officer, Chief People Officer, and Chief Sales Officer — as they drive innovative change across the business.

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

It’s never been a more exciting time to join our team as we take the next step in our journey.

About the role - Mō te tūranga

As an Executive Assistant, you will be a trusted advisor, providing high-quality and timely support to ensure the efficient management of their schedules, communications, and administrative tasks.

Key responsibilities include:

• Diary & Inbox Management: Efficiently manage complex diaries and email inboxes, ensuring effective time management and communication.
• Meeting & Travel Coordination: Organize meetings, prepare agendas, and manage domestic and international travel arrangements.
• Document Preparation: Prepare letters, reports, presentations, and handle confidential documentation.
• Event Management: Coordinate client and internal events, including travel, accommodation, and catering.
• Stakeholder Liaison: Act as a liaison with internal and external stakeholders, including executives and customers.
• Financial Administration: Review discretionary expenditure and ensure compliance with policies.
• Support to Business Unit Leadership Team: Provide support to the wider Business Unit Leadership teams as needed.
• Confidentiality: Maintain a high level of confidentiality and discretion at all times.

What will you bring? – Ōu Pūkenga?

We are looking for well organised individual with strong experience with efficient diary and email inbox management, travel coordination, documentation, and financial administration.

Additionally, you will have:

• Minimum 5 years’ experience executive support with associated secretarial skills.
• Relevant tertiary qualification in secretarial/administration or business management
• Functional and technical knowledge to do the job.
• Good communication with strong interpersonal skills
• A good business acumen and the ability to be discreet with information.
• The ability to establish and maintain effective relationships with customers.

Your Benefits - Ō Painga

• A place where we put our people first with priority to promote from within.
• Join a diverse and inclusive workplace that celebrates different points of view.
• Career progression opportunities and long-term employment. 
• Be part of a multinational business with opportunities across the Trans-Tasman
• Our staff welfare trust will cover 80% of your medical bills up to $1500 per year.
• A national commitment to attaining the highest standards in HSE through best practise.
• Access to heavily discounted holiday homes across New Zealand.

How to apply - Me pēhea te tono

If you're passionate about making an impact, thrive in a fast-paced environment, and eager to be part of something transformational, we want to hear from you!

Team Global Express is an Alcohol and Drug Free Workplace.

Pre-employment checks will include an MOJ, Drug & Alcohol Testing, Medical Assessment and Reference Checking.

All applicants must hold legal entitlement to work in New Zealand.