Accounts Payable Officer

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that Infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Role

John Holland is looking for an Accounts payable officer to join our NZ team currently working on the new Southern Stations Project in Auckland, New Zealand. This pivotal role offers the opportunity to assert a lasting impact on a key piece of rail infrastructure that will serve Auckland for generations to come.

The Role of the Accounts Officer is to process and administer creditor payments the Accounts Payable Ledger for the project through accurate processing, verifying and reconciling of invoices ensuring compliance to John Holland policies and statutory requirement such as those set by the IRD. Ensure a strong customer focus in assisting and responding to internal and external vendor queries.

Responsibilities of the role :

•     Review, sort and prepare invoices for processing and payment, including validation that the invoice details are in line IRD requirements
• ­    Prepare AP batch in JH’s ERP system ready for an export for the Corporate to review and process payment.
• ­    Reconcile all assigned vendor accounts to statements and resolving disputes in a timely manner
• ­    Assist with month-end report requirement to support the delivery team.
• ­    Prepare month-end allocations and accruals
• ­    Support with compiling backup information for progress claims on monthly basis to ensure correct information are provided to the client.
•     ­Provide guidance to all staff on accounts payable procedures, ensure that GST requirements are correctly accounted for on all invoices and payment requests
• ­    Maintain/update supplier details as and when required through submission of vendor master change form, ensuring vendor details remain current
• ­    Address and respond to internal and external vendor enquiries and follow up any outstanding items with the responsible personnel
• ­    Ensure records are filed and archived
• ­    Provide non-payroll related general administrative support as and when required, such as Processing of expenses.
• ­    Perform all duties in accordance with John Holland policies, processes, systems, reporting and procedures

What are we looking for :

Qualifications   

• Higher School Certificate
• Tertiary qualification in Accounting, Finance, Business Administration or related area

        
Experience 

• Minimum 2 years' experience in an Accounts Payable role
• Experience administering the relevant accounting systems utilised by the project 
• ­Corporate or site-based experience within construction, transport or related industries desirable
• ­Strong communication and stakeholder management skills
• Highly developed attention to detail
• ­Proven time management, planning and organisational skills

As part of the team, you can help us transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. 

We offer;

• Competitive remuneration with salary continuance, and salary sacrifice options. 
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing. 
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. 
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. 
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.