Programme Coordinator GVDN Fixed Term

Company Description

Who we are

The Global Vaccine Data Network (GVDN) is an international consortium for vaccine safety monitoring, led by the Waipapa Taumata Rau, University of Auckland. The Global Coordinating Centre (GCC) of the GVDN is hosted by UniServices and leads the client- and funder-facing activities of the multi-country, investigator-led consortium.

Job Description

• 1 year fixed term, full time
• A blend of office and work from home
• Health sector experience highly desirable

The opportunity

We seek a Programme Coordinator preferably with a health background or knowledge and academic research coordination to join our team for a 1 year fixed term full time.  The role provides crucial support to the Global Vaccine Data Network (GVDN) Global Coordinating Centre (GCC) and its offshore partner sites.  You will need to be flexible with your availability for occasional early morning and evening meetings held globally. 

As the intermediary for all projects, you will support the coordination across the GCC.  You will build and maintain relationships with project teams and site partners globally.  You will have a keen eye for innovation and technology to maximise efficiencies in your work.

Ideally you will have a general understanding of epidemiology and population health medical terms and have experience with complex environments and projects.  An advantage would be a strength in project portfolio management (PPM) systems.

Key responsibilities:

• Coordinate meetings globally across multiple time zones.
• Produce meeting agendas in collaboration with chairs and members of the GCC.
• Develop meeting notes/minutes for relevant meetings supported by AI tools.
• Derive agreed meeting actions, assign, track and follow up progress.
• Support proposal development, project planning and execution.
• Plan and coordinate workshops and events within budget.
• Provide team/collaborator-centric service and support.

Qualifications

Your skills and experience:

It is essential for you to hold:

• Diploma or equivalent professional qualification.
• Strong competencies in MS Office suite including Teams, Zoom, Doodle, SharePoint, PPM and AI apps.
• Strong skills in meeting coordination, scheduling, agenda generation, technical hosting, recording, archiving, distribution of meeting outputs/minutes/transcripts.
• Ability to work within a complex environment, to identify key tasks/issues and priorities.
• Extremely high standard level of communication both written, oral and collaboration and problem-solving.

Only applicants with the right to work in New Zealand will be considered.

Additional Information

What we offer:

Great benefits, including 5 weeks annual leave, up to 6.75% company superannuation scheme, eye-testing & glasses subsidies, access to discounts on health insurance & gym memberships, and long-service recognition.  We provide a culturally diverse team and supportive workplace with a blended approach to office and home-based work.  We offer flexible working arrangements and are committed to your ongoing professional development.

PD Programme Coordinator May 2024 GVDN.pdf

Please submit your application by 4 April 2025.  Note we may interview prior to the close date.

Honoa te tangata ki te tangata, te tangata ki te taiao, te tangata ki te rangahau, rangahaua ki whai hua.

(Linking people to people, people to the world around us, people to research, research that brings ideas to life.)